Guidelines and Deadlines

Conference format
Application process
Call for Sections
Call for Panels and Papers
Final Academic Programme
Printed programme
Registration
Paper upload
Conference timetable
Visas
Further information
 

Conference format

The Academic Programme will be organised in the format of Sections and Panels, with each Section containing a variety of Panels in a given field. There will also be an Open Section, consisting of stand-alone Panels and Papers which do not necessarily fit within any of the accepted Sections. The programme will be very broad, with more than 50 Sections covering all the main areas of political science, including Comparative Politics, Public Policy and Public Administration, Political Theory, International Relations and European Studies.

Application process

There is a two-stage selection process for submitting proposals to the Academic Programme:

Call for Sections: 15 September – 16 November 2015 (midnight GMT)
Call for full Panels and individual Papers: 2 December 2015 – 15 February 2016 (midnight GMT)

There will not be a separate call for Papers. All Panel proposals must include 4-5 Papers. (Papers submitted as part of a Panel do not need to be resbumitted individually.) Anyone wishing to propose a Paper individually will need to propose it to a specific Section. If accepted, the Section Chair will then allocate it to an appropriate Panel.

Stage 1: Call for Sections

Deadline 16 November 2015 (midnight GMT)

Sections: Anyone from an ECPR member institution may organise a Section. Co‑Chairs may come from Full, Associate or non-member institutions. You can check your institution's membership status here.

All proposals to organise Sections must be in English, and submitted online using the form on the ECPR website.

Before completing the form, please note:

• A Section consists of 3-8 Panels on a specific topic. Section proposals should describe the kind of Panels planned for the Section, including themes and potential Chairs. Formal Panel proposals should be submitted by Panel Chairs at the second stage of the application process
• Only the proposed Section Chair can submit a Section proposal
• Standing Groups can only endorse one Section proposal; however, this does not guarantee the Section's acceptance
• The submission process will be managed through the MyECPR part of the ECPR website. The proposed Section Chair and Co-Chair must both have a MyECPR account (please create an account here if you do not already have one)
• Section proposals should be written in English

You should have the following information to hand to complete the Section proposal form:

• The title of the Section (no more than 12 words long)
• The proposal, containing an abstract, 3-8 well-developed Panel ideas, and a biography of each Section Chair (altogether no more than 1000 words long)
• The Section Co-Chair's email address, as registered in their MyECPR account
• The number of Panels you wish to request (3-8)

Academic Convenors use the following criteria to judge Sections for acceptance:

• Quality of the proposal
• Experience and competence of Section Chairs
• Participation potential

All proposals to organise Sections must be submitted online by 16 November 2015. The Academic Convenors will accept or decline proposed Sections by 1 December 2015. The number of Panels in each Section is determined by the Academic Convenors.

Proposers will be notified of the outcome of their Section submission in early December 2015. If you have not heard by the end of December 2015, contact the Events Team as soon as possible. Any queries regarding the academic content of the proposed Section should be addressed to the Academic Convenors via generalconference@ecpr.eu before the 16 November 2015 deadline.

Stage 2: Call for Panels (with Papers) and individual Papers

Deadline 15 February 2016 (midnight GMT)

The second stage of the process is open to anyone wishing to propose a complete Panel with Papers, and those wanting to propose individual Papers to a particular Section. Panels that have been provisionally proposed as part of accepted Sections must also be submitted through this procedure. Panels should include 4-5 Papers. There are no rules requiring proposers of Panels to belong to an ECPR member institution, but they must hold a MyECPR account.

Panel and Paper proposers have to complete the proposal process through the MyECPR area of the ECPR website. Once logged in, they will be asked to select which Section their Panel or Paper should be considered for (and, in the case of topics that cross more than one theme, to include the name of the alternative Section within their abstract). Panel proposers are required to select up to eight keywords. There is also an Open Section welcoming full Panel and individual Paper proposals that do not fit into any of the listed Sections.

When completing their application, Panel proposers must include details of the Panel abstract, Chair, Discussant, Papers and Paper presenters and co-authors.

You should have the following information to hand to complete the Panel proposal form:

• The name/number of the Section you wish to propose to
• The title of the Panel (no more than 20 words long)
• The abstract (no more than 500 words)
• Selection of 3-8 keywords
• The Panel Co-Chair’s email address as registered in their MyECPR account
• The Discussant’s email address as registered in their MyECPR account
• The title of each Paper
• The abstract of each Paper (no more than 500 words)
• The Presenter’s email address as registered in their MyECPR account
• The Co-author’s email address as registered in their My ECPR account

You should have the following information to hand to complete an individual Paper proposal form:

• The name/number of the Section you wish to propose to
• The title of the Paper  (no more than 20 words long)
• The abstract of the Paper (no more than 500 words)
• Selection of 3-8 keywords
• The Co-author’s email address as registered in their My ECPR account

The deadline to submit complete Panels (with Papers) and individual Paper proposals is 15 February 2016 (midnight GMT).

From 2 December 2015, Section Chairs can view Panels and Papers being proposed to their Section via MyECPR. From 16 February 2016 they may accept and decline Panel and Paper proposals in their Section. Section Chairs have until 10 March 2016 to finalise their Sections via MyECPR.

Besides Panels provisionally indicated in their original Section proposal, Section Chairs will have received additional Panels (with Papers) and individual Paper proposals to their Section. These proposals should be evaluated equally alongside any already suggested by the Section Chairs.

When judging Panels for acceptance, Section Chairs should use the following criteria:

• Quality of the proposal
• Fit with Section theme

From 11 March 2016 the Academic Convenors will review the accepted Panels and Papers in order to finalise the Academic Programme. The deadline for Academic Convenors to complete their review is 25 March 2016.

The Academic Convenors may use their discretion to reallocate Panels and Papers to Sections and Panels where this is required. Section Chairs may, therefore, be asked to accommodate new Panels in their Sections, and Panel Chairs may be asked to accommodate extra Papers within their Panels.

Section Chairs, Panel Chairs, and Paper presenters will be contacted with the Academic Convenors' decision in early April 2016.

Final Academic Programme

The Academic Programme will be available on the ECPR website by 1 April 2016 and participants will be notified of the outcome of the proposal by this date. A full timetable will be published by late-May 2016.

Amendments to Section/Panel/Paper information must be sent to the Events Team by 1 July 2016 in order to be included in the printed programme.

Registration

Online registration opens on 1 April 2016. Further details, including registration fees, will be on the ECPR website in due course; please check the cancellation policy. Participants attending and appearing in any capacity in the Academic Programme must register and pay before midnight GMT on 16 May 2016. Registration and payment takes place through MyECPR. Anyone who has not registered and paid by this date will not be included in the conference and automatically withdrawn and replaced.

Co-Authors who do not intend to register and attend the conference should email the Events Team by midnight GMT on 16 May 2016 to ensure their names appear in the conference programme.

Printed programme

A free Conference App has been developed for the General Conference containing the full academic and plenary programmes, and with the ability to both browse and search through the full content, the App intends to provide an enhanced version of the printed programme. A PDF of the printed programme will also be available on the website. It is hoped that in time, the App and PDFwill be able to replace a printed programme for every participant. For the Prague Conference those still wishing to receive a printed copy of the programme on arrival are asked to confirm this during the online registration process; if a participant does not tick the box to confirm they wish to receive a printed copy, one will not be produced for them.

Paper upload

Accepted Papers may be uploaded to the ECPR website via MyECPR from 1 May 2016. Please note only the person listed as Presenter can upload the Paper. Papers should be uploaded in PDF format, in English. There are no specific requirements other than these. For specific preferences, please contact your Panel Chair directly.

Please be aware that the uploading of your paper to the MyECPR system constitutes a right to publish the paper on the ECPR website and Conference App.

Conference timetable

Panels are scheduled in eleven time slots commencing 09:00 on Thursday 8 September and closing at 17:40 on Saturday 10 September. All participants should ensure their availability for ALL eleven time slots.

Visas

Please note all visas are the responsibility of the individual participant. Further information about visa requirements can be found here. Visa letters will only be supplied once the registration fee has been received in full by ECPR.

Further information

Please contact the Events Team with questions about any aspect of the General Conference. The ECPR website will be updated regularly with information about the academic and social programmes, registration, hotel accommodation, etc. We will also make regular announcements in ECPR e-bulletins. Participants should ensure they are subscribed to the 'Conferences and Events' mailing list via MyECPR.