The 2017/18 elections to the ECPR Executive Committee

 

Eligibility, guidelines and procedures

 

1. Stages of the election

The elections are conducted electronically (ECPR CIO Constitution Articles 15.1 and 11.3) and consist of three stages:

  1. 1. Nominations
  2. 2. Endorsement
  3. 3. Final voting

All three stages are carried out under the supervision of the Speaker of the ECPR Council in his/her capacity as Senior Returning Officer, unless the Speaker nominates himself/herself. In that case the outgoing Chair of the Executive Committee appoints another Senior Returning Officer.

Each of the three stages is announced at least one week in advance of the starting date on the ECPR website, and by email to all Official Representatives of Full Member institutions. This ensures compliance with Art 11.3.2.

 

2. Eligibility

Candidates need not be Official Representatives. The only restrictions are, according to the Constitution (Art 14.2), that candidates should be affiliates of a Full Member institution; that they have obtained a PhD or equivalent expertise; that they are at least 16 years old, and that they are not disqualified by virtue of Section 178-180 of the UK Charities Act 2011.

 

3. Voting and endorsing rights

Following Art 15.1 of the Constitution, EC Members are elected by Members (which is assumed to include endorsement). Membership ceases if the membership fee is not paid in full within six months of their falling due (Art 10.4). Therefore, all Full Members paid for 2016/17 membership year will automatically be eligible to participate in the endorsement and voting stages of the election as well as all Full Members paid for 2017/18 at the time of the election. Art 12-7-2 stipulates that a Member’s voting (and endorsement) right is exercised by that Member’s Official Representative.

 

4. Nominations

From October 15 to November 15, 2017, candidates can post their nomination on the ECPR website. Nominations must come from the candidates themselves. When posting his or her name, the nominee will be allowed to add a portrait photo and a statement of up to 500 words, covering basic biographical information and motivation for standing for election. Nominees shall be listed in the order in which they posted their nomination on the website.

 

5. Endorsements

From December 1, 2017 to January 1, 2018, all Official Representatives of full member institutions (See Art 3) are invited to endorse up to three candidates for the final ballot. For inclusion on the final ballot, a nominee must:

  1. Receive at least five endorsements;
  2. Have endorsements from Official Representatives of Full Member institutions in at least two countries; and
  3. Have endorsements from Official Representatives of Full Member institutions of both sexes.

Endorsements are public. Endorsements to all candidates are possible throughout the endorsement period (i.e. it remains possible to endorse a candidate who has already met the criteria set out above).

 

6. Number of candidates

If at the conclusion of either the nomination or endorsement periods there is an insufficient number of candidates, the Senior Returning Officer shall have the right to extend the period for nomination and/or endorsement, and to postpone the voting period, in order to ensure that enough candidates are on the ballot. Nominees or candidates may also withdraw their names until the closing of the endorsement period (i.e. January 1, 2018) by sending a message to the Senior Returning Officer c/o ECPR Central Services (membership@ecpr.eu).

 

7. Final Voting

Once the final ballot of candidates has been determined, all Official Representatives of Full Member institutions (see Art 3) will be asked to vote for their preferred candidates. The voting period is from January 15 to February 15, 2018. The electoral system to be used is Single Transferable Vote (Scottish variant). Official Representatives will be asked to rank order their preferred candidates. The minimum number of candidates to be rank ordered for a vote to be valid is one. There is no maximum to the number of candidates to be rank ordered. Pursuant to the STV method, preference votes will be tallied and transferred until all vacancies are either filled or until preferences are exhausted (at which point any remaining vacancies will be awarded to those candidates with the highest vote tallies).

 

8. Announcement

Candidates are declared elected as soon as the Senior Returning Officer has certified the results. Following certification, all candidates are informed of the results by the Senior Returning Officer. If the results are not challenged within a week of the candidates having been informed, they are final and are made public on the ECPR website within a week of having become final. Elected candidates take office on May 1, 2018 (Art 15.2.2).

 

9. Co-option

When insufficient candidates are declared elected to fill all vacancies on the Executive Committee, the Executive Committee shall fill such vacancies by co-option according to Art 15.1.2.

"History is past politics, and politics is past history" - E.A. Freeman


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