Terms and Conditions
Conference Registration Fee: All participants, including Section Chairs/Co-Chairs, Panel Chairs/Co-Chairs, Discussants and Paper Presenters must register and pay the conference fee. The conference fee payment is due immediately upon registration.
Cancellation/Refund Policy: In line with the Office of Fair Trading and EU Distance Selling regulations, there is a seven day cooling off period following registration payment, during which time you have the right to cancel and receive a full refund of the conference fee. This policy only relates to registration, other items purchased may not be subject to a refund.
- Cancellation/withdrawals from the conference received after the seven day cooling off period and before the registration deadline will receive a refund of 50%.
- Cancellation/withdrawals from the conference received after the seven day cooling off period and after the registration deadline will not be eligible for a refund.
Payment by bank transfer: If paying by bank transfer, the invoice number must be included in the transaction details.
Paper Presenters: All Paper Presenters must be registered and paid by the deadline. After the deadline Paper details of those who have not registered and paid will be withdrawn from the conference programme and replaced with other Paper proposals.
Invoices: Event invoices can be found by logging into your MyECPR account and selecting 'My Invoices'.
Receipts: Once you have registered and paid in full, you can log in to your MyECPR account and select 'My Invoices' to also view/download a receipt.
Visas/Confirmation of Conference Participation: Letters confirming participation in the conference (e.g. for the purpose of obtaining visas) will only be issued once the participant has registered and paid.
Withdrawal from the Conference: Participants who withdraw from the Conference should notify the events team by email as soon as possible. Even if you decide not to travel to an ECPR event at the very last minute, it’s very important to tell us you can’t attend, because Panels can collapse without sufficient Papers to create a meaningful discussion, or a Chair/Discussant to lead it. Despite cancellation at short notice, Panel or Section Chairs can sometimes rearrange schedules to avoid disappointment. In the lead-up to and during the General Conference, we maintain a constantly updated web page to keep all participants aware of changes to the Academic Programme after the date on which the print brochure went to Press.
Panel Allocation: The preliminary allocation of Panels in each Section is determined by the Academic Convenors. This allocation is subject to confirmation or change in light of the number of Panel/Paper proposals received before the final review. The decision of the Academic Convenors is final.
Panel Cancellation/Merging: ECPR reserves the right to cancel or merge Panels and to move Papers to different Panels. The decision of the Academic Convenors is final.
Paper Upload: Please be aware that the uploading of your Paper to the MyECPR system constitutes agreement that the ECPR can publish the Paper on the ECPR website and conference mobile App. Full Papers can be uploaded by the Paper Presenter via their MyECPR account from 1 May 2017. All Papers should be uploaded by 31 August 2017 at the latest. If you do not wish to upload your Paper, please ensure you have sent it via email to your Panel participants in advance, and by 31 August 2017 at the latest.
Certificates of Attendance: These will be issued after the conference on request to firstname.lastname@example.org to those who signed in at registration and collected their badge. Please note we will be unable to issue any certificates of attendance during the event.
The participant’s email address in MyECPR will be used for all correspondence about the event. Please make sure your details are correct and your institutional affiliation has been selected as this could affect your registration fee. If you have more than one MyECPR account, please let us know and we can merge them accordingly.
Please note the data held within the MyECPR account that was used to register for the Conference will be used to generate the conference badges, programme, mobile app and all information on the website (including your contact email address). It is important to ensure, therefore, that these details are correct and up to date.