ECPR General Conference
Universitetet I Oslo, Oslo
6 - 9 September 2017




Guidelines and Deadlines

Conference format
Application process
Call for Sections
Call for Panels and Papers
Final Academic Programme
Council Meeting - Friday 8 September
Registration
Printed programme
Paper upload
Conference timetable
Visas
Further information

Conference format

The Academic Programme will be organised in the format of Sections and Panels, with each Section containing a variety of Panels in a given field. There will also be an Open Section, consisting of stand-alone Panels and Papers which do not necessarily fit within any of the accepted Sections. The programme will be very broad, with Sections covering all the main areas of political science, including Comparative Politics, Public Policy and Public Administration, Political Theory, International Relations and European Studies.

Application process

There is a two-stage selection process for submitting proposals to the Academic Programme:

Call for Sections: 15 September – 16 November 2016 (midnight GMT)
Call for full Panels and individual Papers: 2 December 2016 – 15 February 2017 (midnight GMT)

There will not be a separate call for Papers. All Panel proposals must include 4-5 Papers. (Papers submitted as part of a Panel do not need to be resubmitted individually.) Anyone wishing to propose a Paper individually will need to propose it to a specific Section. If accepted, the Section Chair will then allocate it to an appropriate Panel.

Individuals may perform each of these conference functions only once - Section Chair, Panel Chair, Discussant. Paper Presenters can present up to 2 Papers within the Academic Programme. Each Section should consist of two Chairs.

 

Stage 1: Call for Sections

Deadline 16 November 2016 (midnight GMT)

Sections: Anyone from an ECPR member institution may organise a Section. Co‑Chairs may come from Full, Associate or non-member institutions. You can check your institution's membership status here.

All proposals to organise Sections must be in English, and submitted online using the form on the ECPR website.

Before completing the form, please note:

  • Only the proposed Section Chair should submit a Section proposal
  • The proposed Section Chair and Co-Chair must both have a MyECPR account (please create an account here if you do not already have one)
  • A Section consists of 3-8 Panels on a specific topic. Section proposals should describe the kind of Panels planned for the Section, including themes and potential Chairs. Formal Panel proposals should be submitted by Panel Chairs at the second stage of the application process
  • Standing Groups can only endorse one Section proposal; however, this does not guarantee the Section's acceptance
  • The submission process will be managed through the MyECPR part of the ECPR website
  • Section proposals should be written in English

You should have the following information to hand to complete the Section proposal form:

  • The Section Co-Chair's email address, as registered in their MyECPR account
  • The title of the Section (no more than 12 words)
  • The proposal, containing an abstract, 3-8 well-developed Panel ideas, and a biography of each Section Chair (altogether no more than 1000 words)
  • The number of Panels you wish to request (3-8)
  • Section proposers will have to select 3-8 keywords from a pre-determined list, indicating the subject, theme and scope of the Section. These keywords are used to categorise Sections (and then Panels and Papers) within the academic programme in order to enable browsing and searching of both the online and printed programme. It is therefore important that proposers select appropriate keywords for their submission.

Academic Convenors will use the following criteria to evaluate Sections for acceptance:

  • Quality of the proposal
  • Experience and competence of Section Chairs
  • Participation potential

All proposals to organise Sections must be submitted online via MyECPR by 16 November 2016. The Academic Convenors will accept or decline proposed Sections by 1 December 2016. The preliminary allocation of Panels in each Section is determined by the Academic Convenors. This allocation is subject to confirmation or change in light of the number of Panel/Paper proposals received before the final review in March 2017.

Proposers will be notified by ECPR of the outcome of their Section submission in early December 2016. If notification has not been received by the end of December 2016, proposers should contact the Events Team as soon as possible. Any queries regarding the academic content of the proposed Section should be addressed to the Academic Convenors via generalconference@ecpr.eu before the 16 November 2016 deadline.

 

Stage 2: Call for Panels (with Papers) and individual Papers

Deadline 15 February 2017 (midnight GMT)

The second stage of the process is open to anyone wishing to propose a complete Panel with Papers, and those wanting to propose individual Papers to a particular Section. Panels that have been provisionally proposed as part of accepted Sections must also be submitted through this procedure. Panels should include 4-5 Papers. There are no rules requiring proposers of Panels to belong to an ECPR member institution, but they must hold a MyECPR account.

Panel and Paper proposers should complete the proposal process through the MyECPR area of the ECPR website. Once logged in, proposers should select which Section their Panel or Paper should be considered for (and, in the case of topics that cross more than one theme, the name of the alternative Section should be included within their abstract). Panel proposers are required to select up to eight keywords. There is also an Open Section welcoming full Panel and individual Paper proposals that do not fit into any of the listed Sections.

When completing their application, Panel proposers must include details of the Panel abstract, Chair, Discussant, Papers and Paper Presenters and Co-authors.

Panel Proposers should have the following information to hand to complete the Panel proposal form:

  • The name/number of the Section they wish to propose to
  • The Panel Co-Chair’s email address as registered in their MyECPR account
  • The title of the Panel (no more than 20 words)
  • The abstract (no more than 500 words)
  • The Discussant’s email address as registered in their MyECPR account
  • The title of each Paper
  • The abstract of each Paper (no more than 500 words)
  • The Presenter’s email address as registered in their MyECPR account
  • The Co-author’s email address as registered in their My ECPR account
  • Panel proposers will have to select 3-8 keywords from a pre-determined list, indicating the subject, theme and scope of the Panel. These keywords are used to categorise Panels (as well as Sections and Papers) within the academic programme in order to enable browsing and searching of both the online and printed programme. It is therefore important that proposers select appropriate keywords for their submission.

Paper proposers should have the following information to hand to complete the individual Paper proposal form:

  • The name/number of the Section they wish to propose to
  • The title of the Paper  (no more than 20 words)
  • The abstract of the Paper (no more than 500 words)
  • The Co-author’s email address as registered in their My ECPR account
  • Paper proposers will have to select 3-8 keywords from a pre-determined list, indicating the subject, theme and scope of the Paper. These keywords are used to categorise Papers (as well as Sections and Papers) within the academic programme in order to enable browsing and searching of both the online and printed programme. It is therefore important that proposers select appropriate keywords for their submission.

The deadline to submit complete Panels (with Papers) and individual Paper proposals is 15 February 2017 (midnight GMT).

From 2 December 2016, Section Chairs can view Panels and Papers being proposed to their Section via MyECPR. From 16 February 2017 the Academic Convenors will review the number of Panels/Papers received and will determine the number of Panels per Section. Please note that some Sections may be requested to reduce the number of Panels or accept additional Panels by the Academic Convenors.

From 20 February 2017, Section Chairs may accept and decline Panel and Paper proposals in their Section. Section Chairs have until 10 March 2017 to finalise their Sections via MyECPR.

NB: Section Chairs are expected to evaluate both Panel proposals and individual Paper proposals and allocate individual Paper proposals to Panels and, where appropriate, form Panels out of individual Paper proposals.

It is the Section Chair's responsibility to allocate Chairs and Discussants for Panels in the Section.

When evaluating Panels and Papers for acceptance, Section Chairs should use the following criteria:

  • Quality of the proposal
  • Fit with Section theme

From 11 March 2017 the Academic Convenors will review the accepted Panels and Papers in order to finalise the Academic Programme. The deadline for Academic Convenors to complete their review is 30 March 2017.

The Academic Convenors may use their discretion to reallocate Panels and Papers to Sections and Panels where this is required. Section Chairs may, therefore, be asked to accommodate new Panels in their Sections, and Panel Chairs may be asked to accommodate extra Papers within their Panels. Similarly, Section Chairs may also be asked to reduce the number of their Panels and rearrange their Papers accordingly.

Section Chairs, Panel Chairs, and Paper presenters will be contacted with the Academic Convenors' decision in early April 2017.

Final Academic Programme

The Academic Programme will be available on the ECPR website by 3 April 2017 and participants will be notified of the outcome of their proposal by this date. A full timetable will be published by late-May 2017.

Amendments to Section/Panel/Paper information must be sent to the Events Team by 3 July 2017 in order to be included in the printed programme.

Council Meeting - Friday 8 September

Once the timetable has been completed, Official Representatives or their alternates should check the timetable for any clashes with the Council Meeting and contact the Events Team as soon as possible to see if the Panel can be rescheduled at a more appropriate time.

Registration

Online registration opens on 3 April 2017. Further details, including registration fees, will be on the ECPR website in due course; please check the cancellation policyParticipants attending and appearing in any capacity in the Academic Programme must register and pay before midnight GMT on 16 May 2017. Registration and payment takes place through MyECPR. Anyone who has not registered and paid by this date will not be included in the conference and automatically withdrawn from the conference and replaced.

Co-Authors who do not intend to register and attend the conference should email the Events Team by midnight GMT on 16 May 2017 to ensure their names appear in the conference programme.

Printed programme

For the Oslo Conference, if you do not wish to receive a printed copy of the programme, please indicate this by ticking the box in the online registration form.


Updates to the printed Programme


Even if you decide not to travel to an ECPR event at the very last minute, it’s very important to tell us you can’t attend, because Panels can collapse without sufficient Papers to create a meaningful discussion, or a Chair/Discussant to lead it. Despite cancellation at short notice, Panel or Section Chairs can sometimes rearrange schedules to avoid disappointment. In the lead-up to and during the General Conference, we maintain a constantly updated web page to keep all participants aware of changes to the Academic Programme after the date on which the print brochure went to Press. If you have an update, please email us as soon as possible.

Paper upload

Accepted Papers may be uploaded to the ECPR website via the Presenter's MyECPR account from 1 May 2017. Please note only the person listed as Presenter can upload the Paper. Papers should be uploaded in PDF format, in English. There are no specific requirements other than these. For specific preferences and presentation times, please contact your Panel Chair directly. Please upload or circulate your Paper to your Panellist by 31 August 2017 to enable participants time to read your Paper and prepare suitable comments and questions.

Please be aware that the uploading of a Paper via a MyECPR account constitutes agreement for the ECPR to publish the Paper on the website and mobile App.

Conference timetable

Panels are scheduled in eleven time slots commencing 09:00 on Thursday 7 September and concluding at 17:40 on Saturday 9 September 2017. All participants should ensure their availability for ALL eleven time slots.

Visas

Please note all visas are the responsibility of the individual participant. Further information about visa requirements can be found here. Visa letters will only be supplied once the registration fee has been received in full by the ECPR.

Further information

Please contact the Events Team with questions about any aspect of the General Conference. The ECPR website will be updated regularly with information about the academic and social programmes, registration, hotel accommodation, etc. We will also make regular announcements in ECPR e-bulletins. Participants should ensure they are subscribed to the 'Events' mailing list via MyECPR.

 

 

"Wherever you have an efficient government you have a dictatorship" - Harry S. Truman


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