Guidelines and deadlines

Conference format
Proposals process
Call for Sections
Call for Panels and Papers
Final Academic Programme
Registration
Printed programme
Paper upload
Conference timetable
Council Meeting - Wednesday 4 September
Visas
Further information

Conference format

The Academic Programme will be organised in the format of Sections and Panels. Each Section will contain a variety of Panels in a given field. There will also be an Open Section, consisting of standalone Panels and Papers which do not necessarily fit within any of the accepted Sections. The programme will be very broad, with Sections covering all the main areas of political science, including Comparative Politics, Public Policy and Public Administration, Political Theory, International Relations and European Studies.

Proposals process

There is a two-stage process for submitting proposals to the Academic Programme:

Call for Sections 17 September – 19 November 2018 (midnight UK time)
Call for full Panels and individual Papers 5 December 2018 – 18 February 2019 (midnight UK time)

All Panel proposals must include 3–5 Papers. (Papers submitted as part of a Panel do not need to be resubmitted individually.) There will not be a separate call for Papers. Anyone wishing to propose a Paper individually will need to propose it to a specific Section. If approved, the Section Chair will then allocate it to an appropriate Panel. To find out how to submit Section, Panel and Paper proposals, see How to Participate.

Stage 1 Call for Sections

Deadline 19 November 2018 (midnight UK time)

Anyone from an ECPR member institution may organise a Section. Co‑Chairs may come from Full, Associate or non-member institutions. Check your institution's membership status here.

All proposals to organise Sections must be in English, and submitted online using the form on the ECPR website.

Before submitting the proposal, please note:

• Only the proposed Section Chair should submit a Section proposal
• The proposed Section Chair and Co-Chair must both have a MyECPR profile (please create an account here if you do not already have one)
• At least one Section Chair must come from an ECPR member institution
• A Section consists of 3–8 Panels on a specific topic. Proposals should describe the kind of Panels planned, including themes and potential Chairs. Formal Panel proposals should be submitted by Panel Chairs at the second stage of the application process
• Standing Groups can only endorse one Section proposal; however, this does not guarantee the Section's approval
• The submission process will be managed through MyECPR

Academic Convenors use the following criteria to evaluate Sections:

• Quality of the proposal
• Experience and competence of Section Chairs
• Participation potential

All Section proposals must be submitted online by 19 November 2018. The Academic Convenors should accept or decline proposed Sections by 4 December 2018. The preliminary allocation of Panels in each Section is determined by the Academic Convenors. This is subject to confirmation or change in light of the number of Panel/Paper proposals received before the final review in March 2019.

Proposers will be notified by ECPR of the outcome of their Section submission in early December 2018. If you have not received notification by the end of December 2018, contact the Events Team. Queries regarding the academic content of the proposed Section should be addressed to the Academic Convenors via the Events Team before the 19 November 2018 deadline.

Stage 2 Call for Panels (with Papers) and individual Papers

Deadline 18 February 2019 (midnight UK time)

The second stage of the process is open to anyone wishing to propose a complete Panel with Papers, and those wanting to propose individual Papers to a particular Section. Panels provisionally proposed as part of accepted Sections must also be submitted through this procedure. Panels should include 3–5 Papers. Panel proposers do not need to belong to an ECPR member institution, but they must have a MyECPR profile.

The process for submitting Panel and Paper proposals can be found on How to Participate. An Open Section welcomes full Panel and individual Paper proposals that do not fit into any of the listed Sections.

The deadline to submit complete Panels (with Papers) and individual Paper proposals is 18 February 2019 (midnight UK time).

From 5 December 2018, Section Chairs can view Panels and Papers being proposed to their Section via their MyECPR account. From 19 February 2019 the Academic Convenors will review the number of Panels/Papers received and will determine the number of Panels per Section. Please note that some Sections may be requested to reduce the number of Panels or accept additional Panels by the Academic Convenors.

From 25 February 2019, Section Chairs may approve/decline/reserve Panel and Paper proposals in their Section. Section Chairs have until 25 March 2019 to finalise their Sections via MyECPR.

Section Chairs are expected to evaluate all Panel and individual Paper proposals in their Section; to allocate individual Paper proposals to Panels and, where appropriate, to form Panels out of individual Paper proposals. It is the Section Chair's responsibility to allocate Chairs and Discussants for Panels in a Section. When evaluating Panels and Papers, Section Chairs should consider the quality of the proposal and the fit with the Section theme.

From 25 March 2019 the Academic Convenors will review approved Panels and Papers to finalise the Academic Programme. The deadline for the Academic Convenors to complete their review is 31 March 2019.

The Academic Convenors may use their discretion to reallocate Panels and Papers to other Sections and Panels as required. Section Chairs may, therefore, be asked to accommodate new Panels in their Sections, and Panel Chairs may be asked to accommodate extra Papers within their Panels. Similarly, Section Chairs may also be asked to reduce the number of their Panels and rearrange their Papers accordingly.

Section Chairs, Panel Chairs, and Paper presenters will be contacted with the Academic Convenors' decision in early April 2019. If your Panel or Paper has been marked as reserved, ECPR will contact you as soon as possible if a space becomes available in the programme. Unfortunately it is not possible to determine when this will be.

Final Academic Programme

The Academic Programme will be available on the ECPR website in early April 2019 and participants will be notified of the outcome of their proposal around 1 April 2019. A full timetable will be published by late May 2019.

Amendments to Section/Panel/Paper information must be sent to the Events Team by 1 July 2019 to be included in the printed programme.

Registration

Online registration opens on 1 April 2019. Further details, including registration fees, will be on the ECPR website in due course. Participants attending and appearing in any capacity in the Academic Programme must register and pay before midnight UK time on 20 May 2019. Registration and payment takes place through MyECPR. Anyone who has not registered and paid by this date will be withdrawn from the conference and replaced.

Printed programme

To receive a print copy of the programme, tick the box in the online registration form.
 

Updates to the printed programme

Paper upload

Approved Papers can be uploaded to the ECPR website via the Presenter's MyECPR profile from 1 May 2019. Only the person listed as Presenter can do this. Papers should be in PDF format, in English. To specify preferences and presentation times, contact your Panel Chair directly. Please upload or circulate your Paper to fellow Panellists by 10 August 2019 so they have time to prepare comments and questions.

Please be aware that uploading your Paper via MyECPR constitutes agreement for ECPR to publish the Paper on this website.

Conference timetable

Panels are scheduled in eleven time slots commencing at 13:00 on Wednesday 4 September and concluding at 12:40 on Saturday 7 September 2019. Participants should ensure their availability for ALL eleven time slots.

Council Meeting – Wednesday 5 September

This is scheduled to take place outside of the usual academic programme, and will be held at 1700-1800. Further information will be sent to Official Representatives (ORs) or their alternates, in due course.

Visas

Visas are the responsibility of the individual. Depending on the purpose of travel and your country of origin, different types of visas will apply. Enquire well in advance about entry regulations by consulting the nearest Polish embassy or consulate in your home country.  Click here to find out more. Please note, visa letters will only be supplied once we have received your registration fee in full, and after the 7-day cooling off period. ECPR cannot offer any further advice on visas. 

Further information

Questions? Contact the Events Team.

This website is updated regularly with information about the academic and social programmes, registration, accommodation, etc.

We will also make regular announcements in e-bulletins; please subscribe to the 'Events' mailing list via your MyECPR profile if you have not already done so.