The European Consortium for Political Research (ECPR) is a Charitable Incorporated Organisation (CIO) Number 1167403 registered at Harbour House, Hythe Quay, Colchester, Essex, CO2 8JF, United Kingdom.
The ECPR has appointed a Data Protection Officer (DPO) who is independent to the organisation and whose responsibility is to act in the best interests of its users. The ECPR’s DPO can be contacted at: firstname.lastname@example.org.
The ECPR collects personal information from you in the following ways:
We do not buy, collect, store or process any data originating from any third parties except where data may originate from a University hosting one of our events.
The types of personal information the ECPR collects from you directly may include:
You are under no statutory or contractual requirement or obligation to provide us with your personal information; however, we require certain information above in order for us to deal with you as a service user in an efficient and effective manner.
The legal basis for processing your data is based on your specific consent/performance of a contract/compliance with a legal obligation/our legitimate interest that we will have requested/stated in accordance with this policy, therefore we will not store, process or transfer your data outside the parties detailed above unless we have an appropriate lawful reason to do so.
The ECPR employs a professional photographer at each of its events. Photographs are taken during the plenary sessions, panel/teaching rooms and in public areas. Participants are informed in advance of, and during the event of when and where photography will take place and are given opportunities and methods to either avoid being photographed or to have any images taken deleted on the spot or at a later date. Photographs are used as a historical record of the event and in marketing collateral; no other personally identifiable information is provided alongside any photographs of individuals unless the ECPR has explicit consent.
The ECPR films some of its plenary activities at its events, for example lectures and welcome addresses. These films are used as a historical record and academic resource and are posted on the ECPR’s social media channels where they can be shared. Explicit consent is sought from any presenters included within this filming and audience members are informed in advance of the event and on the day of any filming to take place, so they have an opportunity to avoid being captured. Any audience members are given opportunities and methods to either avoid being filmed or have any images taken deleted at a later date.
CCTV systems are installed at Harbour House for the purpose of enhancing the security of the building, its associated equipment as well as creating a mindfulness among the occupants, that a surveillance security system is in operation within and/or in the external environments of the premises during both the daylight and night hours each day.
Any person whose image has been recorded may request a copy of the recording which relates to them. Where the image/recording identifies another individual, those images may only be released where they can be redacted/anonymised so that the other person is not identified or identifiable. Access requests must be made in writing to the ECPR and charges may apply.
The ECPR uses your personal information to deliver a range of benefits, services and activities as defined by its Constitution and charitable objectives. These might include:
We retain a record of your personal information in order to provide you with a high quality and consistent service. We will always retain your personal information in accordance with the General Data Protection Regulation (GDPR) and personal data shall be kept for no longer than is necessary for the purposes for which it is being processed.
You can review and make changes to your information and email subscription list preferences at any time in your MyECPR account.
We may share your personal information with other organisations in the following circumstances:
The ECPR will not share your personal information with any unaffiliated third parties except for the strict purposes of delivering contractual services. Any data transferred will be limited to necessity, anonymised where possible and encrypted when transferred. Any sharing of data will be subject to separate Data Processing Agreements (DPAs) with the recipients.
Personal information is collected by online peer review systems used by the ECPR’s publishing partners. This data is collected upon separate agreement between the user and the owner of the system and is not collected or transferred from the ECPR’s website.
Some individual users affiliated to the ECPR may be given access to specific sets of personal information via the ECPR website for a specific purpose and time frame, for example Standing Group Convenors, Section or Workshop Chairs, Trustees, Academic Convenors and members of ECPR staff. In these cases, access to data is limited only to that required to perform their specific role and is subject to a separate written agreement requiring them to adhere to the ECPR’s data protection policies.
When using our websites and/or mobile applications, you may be able to share information through social networks like Facebook or Twitter. For example, when you ‘like’ or ‘share’ our content. When doing this, your personal information may be visible to the providers of those social networks and/or their other users. Please remember it is your responsibility to set appropriate privacy settings on your social network accounts so you are comfortable with how your information is used and shared on them.
The ECPR will use appropriate physical, technical and administrative safeguards to protect your data. Access to your personal data will be restricted to only those who need to know that information and require it to perform their job function. In addition, we train our employees about the importance of maintaining the confidentiality and security of your information.
We take security measures to protect your information, including:
As is true of most websites, we gather certain information automatically. This information may include IP addresses, browser type, Internet service provider (ISP), referring/exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date-time stamp, and/or clickstream data to analyse trends and administer the site.
You have the right to make a written request to be informed whether or not we hold or process any of your personal information (by emailing email@example.com). In your written request, you may:
Where applicable under your local laws, we will not use your personal information for marketing purposes, nor disclose your information to any third parties, unless we have your prior consent, which we will seek before collecting your personal information. You can exercise your right to prevent such processing by checking certain boxes on the consent forms we use when collecting your personal information. If at any point you wish to review or change your preferences, you can use the ‘opt-out’ or 'unsubscribe' mechanism or other means provided within the communications that you receive from us or by sending an email to firstname.lastname@example.org. Note that you may still receive transactional communications from the ECPR.