Event Terms and Conditions 2021
Definitions
In the Terms and Conditions of Registration, the following definitions apply:
‘The Event’ refers to the ‘European Conference on Politics and Gender’ organised by ECPR and held virtually on 7th July 2021.
‘Registrant’ refers to any person registered to attend the ‘European Conference on Politics and Gender’.
‘Key Personnel’ refers to any person, including Staff, Instructors, Teaching Assistants, Academic Convenors or Executive Committee members, employed, contracted or otherwise directed by ECPR to deliver certain elements of the event.
‘Venue’ refers to the digital event, held online.
Terms and Conditions
Upon receipt of registration, ECPR will send an email confirmation to the address stored in your My ECPR account. All registrants must pay the applicable fee in full by the stated deadline, as detailed on the invoice and at the time of booking. Invoices and receipts are accessible through your My ECPR account.
Please note that invoices cannot be changed once they have been issued. If billing details are incorrect, please cancel your registration and re-register entering the correct details.
Conduct and Behaviour
ECPR strives to ensure that all attendees can work and learn in an environment free from harassment or abuse. To this end, everyone is expected to adhere to ECPR’s Code of Conduct.
ECPR reserves the right to refuse anyone access to the event at their discretion.
ECPR reserves the right to investigate any breaches of the Code of Conduct and to take further actions, where required. Violations of the Code of Conduct can be reported in person or via our complaints procedure, in writing, to complaints@ecpr.eu.
Certificate of Participation
As this is a virtual event, Certificates of Attendance cannot be provided. Certificates of Participation can be issued upon request after the event if you have a role within the conference. ECPR reserves the right to withhold the issue of certificates.
Scheduling and Programming
The programme may undergo last minute changes. ECPR will endeavour to keep all attendees informed of any cancellations or changes, where possible.
Cancellation
If you have registered but can no longer attend, please email us on sgconferences@ecpr.eu.
Recording of ECPR events
ECPR may record all events in the form of photography, filming and audio recording. This may include recording interactions such as discussions in workshops, roundtables and presentations.
ECPR may use this media on its website, social media channels and print materials (reports, banner stands, posters, etc). In some cases, a close-up of a person or group of people may be used; ECPR will ensure no personal identification (such as name badges) can be seen.
All media is held on a secure server and is not shared, sold or passed to third parties. If you do not want to be filmed or photographed during the event, please notify us immediately by emailing membership@ecpr.eu.
Data Protection
ECPR will comply with all applicable data protection and privacy legislation in force from time to time in the UK including the General Data Protection Regulation (EU) 2016/679; the Data Protection Act 2018; the Privacy and Electronic Communications Directive 2002/58/EC (as updated by Directive 2009/136/EC) and the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended.
To register for an ECPR event, you must have an account in the ECPR user database, My ECPR. You can use this account to specify your research interests, and you may subscribe to one or more of our general mailing lists, from which you can opt out at any time.
By registering for an event, you hereby grant ECPR and the Academic Team affiliated with the event, the right to use your personal data in accordance with the ECPR Privacy Policy and in relation to the event prescribed. You also agree that ECPR and the Academic Team may publish your personal information as part of the results of the event or for academic programming, and may pass such information to the governing body, or any affiliated organisation for publishing results either for the event alone or combined with or compared to other events. ECPR will use your data only for activities relating to the processing of membership, and event organisation. This includes but is not limited to: searchable event-specific data on the ECPR website, the creation of a mobile event app (if relevant), and the creation of name badges.
Third parties are only permitted to use this data for the purpose intended and are required to securely and responsibly destroy end-of-life data.
For further information about the use of and access to your personal data, details of organisations with whom ECPR regularly shares its data, information about how long your data is retained and how to change your consent options, please read the Privacy Policy.
Any comments, complaints or questions concerning the use of your personal information should be addressed by directing your comments to the ECPR’s DPO at dpo@ecpr.eu; you may also contact the Information Commissioner’s Office (ICO).
My ECPR Account
Please log into your My ECPR regularly and check that all information, including your institutional affiliation, is correct and up-to-date. If you think you might have multiple My ECPR accounts associated with email addresses you no longer use, please email us on membership@ecpr.eu.
Questions? Email sgconferences@ecpr.eu
