ECPR

Install the app

Install this application on your home screen for quick and easy access when you’re on the go.

Just tap Share then “Add to Home Screen”

ECPR

Install the app

Install this application on your home screen for quick and easy access when you’re on the go.

Just tap Share then “Add to Home Screen”

Guidelines and deadlines

In this guide

How it works

The Academic Programme will be organised in the format of Workshops with Papers selected by the Workshops' Directors.

Workshops may cover all the main areas of political science, including comparative politics, public policy and public administration, political theory, international relations and European studies.

There is a two-stage process for submitting proposals to the Academic Programme:

Call for Workshops 8 September – 18 October 2022 (midnight UK time)
Call for Papers 8 November – 8 December 2022 (midnight UK time)

 

Participants may attend only one Workshop and must fully participate in all of that Workshop's sessions.

The Academic Programme will appear on the ECPR website in late January. A full schedule for each Workshop will be sent by the Workshop's Directors ahead of the event.

Format

The format of each Workshop can be identified by one of the following icons as well as the Workshop code prefix in the Academic Programme:

  •   and TOU prefix for in-person Workshops held at Sciences Po Toulouse*
  •   and VIR prefix for virtual Workshops

Information for Directors

Workshop Directors should:

1. Ensure the Workshop is open to all scholars working in the Workshop’s subject field, and must not restrict their choices to personal networks only.

2. Include participants from a wide geographical spread of institutions.

3. Aim to achieve a healthy mix of age and gender.

4. Allow collaboration between scholars at all stages of their careers, from research students to full professors. If graduate students are accepted, however, they should be well advanced in their research.

Standing Groups that have endorsed a Workshop should invite their members to submit.

In the final selection for each Workshop, there cannot be more than two Papers presented by scholars from the same institution, and no more than two Papers on which one of the authors is from an ECPR Non-Member institution*. If a Paper is co-authored, up to two of its authors can participate in the Workshop.

*You may seek Non-Member participation only when you feel it is essential to the academic development of the Workshop.

Joint Sessions Workshops offer ample time to discuss each Paper and to reflect together on the Workshop’s topic. A Workshop should therefore last for the whole eight sessions (two daily sessions between Tuesday 25 and Friday 28 April) unless there are exceptional reasons for finishing early. All participants are expected to be present at every session.

Once their Paper is accepted, participants should upload it via the ECPR online portal, or send to the Workshop's Directors by the date requested.

Workshop Directors will be expected to organise the timing of the presentations and should send a detailed programme of the Workshop’s meetings to all participants well in advance of the event.

Schedules are determined by the Workshop's Directors, but they will be held between Tuesday 25 and Friday 28 April.

Participants may attend only one Workshop and must fully participate in all of the Workshop sessions.

Proposing a Workshop

8 September – 18 October 2022, midnight UK time
  • Any scholar belonging to an ECPR Full Member institution.
  • Associate Members may co-direct with a scholar belonging to a Full Member institution.
  • Past Workshop Directors cannot apply to direct a Workshop at the following two Joint Sessions.
Owing to the large amount of work involved in organising a Workshop, we recommend two Directors (though two is the maximum allowed), who must come from institutions in two different countries.
  • Desired Workshop format – in-person or virtual;
  • Directors' details as registered in My ECPR;
  • An outline of the academic content;
  • Typical participant profile;
  • Types of Papers anticipated.

Please bear the following in mind when submitting your proposal:

  • If you are proposing an in-person Workshop, it is assumed that all Papers will be presented at Sciences Po Toulouse;
  • If you are proposing a virtual Workshop, it is assumed that all Papers will be presented virtually.

Workshop proposals should be submitted online via the dedicated proposal form before 18 October 2022, midnight UK time.

Standing Groups or Research Networks may endorse only one Workshop each, however, this can be a joint endorsement with one or more Standing Groups or Research Networks.

Aspiring Workshop directors should contact Steering Committee Chairs to seek such endorsement and must confirm the endorsement when submitting the online form.

Endorsed proposals are treated preferentially. Of two equal-quality proposals, priority is given to the one endorsed by a Standing Group or Research Network.

The Joint Sessions generally comprises 20–30 Workshops.

We do receive many more proposals than we can accommodate, and therefore have to make a selection, based on two criteria:

  • academic quality;
  • good balance between different approaches and sub-disciplines in political science, and balance of topics over time, year on year.

Each proposal is evaluated by the ECPR Executive Committee portfolio holder.

Proposers will be informed about the outcome of their submissions by early November 2022.

Proposing a Paper

8 November – 8 December 2022, midnight UK time

Please ensure that you are aware of the Workshop format before submitting your proposal.

Papers sent directly to Workshop Directors will not be considered.

  • Anyone conducting research in the field covered by the Workshop.
  • Only 10% of the total number of participants in a Workshop can be from an ECPR Non-Member institution – Workshop Directors will select on this basis.
  • Anyone proposing a Paper must have a My ECPR account.
  • The Workshop number and/or title you wish to propose to, as listed in the Academic Programme;
  • The Paper title (no more than 20 words);
  • The abstract (no more than 500 words);
  • 3–8 keywords, selected from a predetermined list, indicating the Paper’s subject, theme and scope. We use these keywords to categorise Papers, enabling users to search the online programme.
  • The Co-author’s email address as registered in My ECPR (if applicable).

From 9 December 2022, Workshop Directors can access all submitted proposals to start selecting the Papers and you will be notified of the Directors' decision by 5 January 2023.

You may attend only one Workshop and must be present and fully participate in all of the Workshop sessions.

Funding

11 January – 25 January 2023, midnight UK time
Event participation grants

Open to PhD students and early career scholars from ECPR Full Member Institutions. Check eligibility and apply.

50th Anniversary Fund

Available to individual scholars who are not eligible to apply for our standard event participant funding scheme. Check eligibility and apply.

If you applied for funding, please do not register until you have heard about the outcome of your application.

Registration

8 February – 15 March 2023, midnight UK time

Participants attending and appearing in any capacity in the Academic Programme must register and pay through ECPR’s online system before the registration deadline.

All participants must pay a fee, with the exception of Workshop Directors who are exempt from payment but must still register.

Those not registered and paid by the registration deadline will be withdrawn from the Workshops.

Paper upload

8 February – 11 April 2023, midnight UK time

Papers should be in PDF file format, in English. To specify further preferences and presentation times, contact your Workshop Director.

Please upload or circulate your Paper to fellow Workshop attendees by 11 April 2023 so they have time to prepare comments and questions.

  1. Head to My Events in your My ECPR account;
  2. Click Manage Paper > Browse > Select your Paper > Open/OK > Upload;
  3. Click View Document to ensure that it has been uploaded successfully.

You can also use this facility to replace your Paper or remove it after the event.

Please note that uploading your Paper via My ECPR constitutes an agreement for ECPR to publish the Paper on the event platform, which will be accessible to all participants.

Have trouble uploading your Paper?

Contact our Events Team.

Visas and travel

*While we are actively planning to host the physical part of the event at Sciences Po Toulouse, we are prepared to adopt a fully virtual format, if necessary.

Visas are the responsibility of the individual. Depending on the purpose of travel and your country of origin, different types of visas will apply. Enquire well in advance about entry regulations at the embassy or consulate in your home country.

Visa letters will be supplied only when we have received your registration fee in full and after the 7-day cooling-off period. ECPR cannot offer any further advice on visas.

If you are directing or planning to attend a Workshop taking place at Sciences Po Toulouse, please do not book your accommodation or travel until your participation has been confirmed.

When arranging travel and accommodation, ensure that your booking is refundable. It is your responsibility to arrange appropriate travel insurance. ECPR is not liable for reimbursing the cost of travel or accommodation made by participants.