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Guidelines and deadlines

In this guide

How it works

The Academic Programme will be organised in the format of Workshops with Papers selected by the Workshops' Directors.

Workshops may cover all the main areas of political science, including comparative politics, public policy and public administration, political theory, international relations and European studies.

There is a two-stage process for submitting proposals to the Academic Programme:

Call for Workshops 27 July – 19 September 2023 (midnight UK time)
Call for Papers 24 October – 30 November 2023 (midnight UK time)


Participants may attend only one Workshop and must fully participate in all of that Workshop's sessions. Each participant is expected to engage in the discussion of all papers in the workshop.

The Academic Programme will appear on the ECPR website in late January. A full schedule for each Workshop will be sent by the Workshop's Directors ahead of the event.


The format of each Workshop can be identified by one of the following icons as well as the Workshop code prefix in the Academic Programme:

  •   and prefix for in-person Workshops held at Leuphana University of Lüneburg*
  •   and prefix for virtual Workshops

Information for Directors

Workshop Directors should:

1. Ensure the Workshop is open to all scholars working in the Workshop’s subject field, and must not restrict their choices to personal networks only.

2. Aim for a diversity of gender, geography and career stage.

3. Allow collaboration between scholars at all stages of their careers, from research students to full professors. If graduate students are accepted, however, they should be well advanced in their research.

Standing Groups that have endorsed a Workshop should invite their members to submit.

In the final selection for each Workshop, there cannot be more than two Papers presented by scholars from the same institution, and no more than two Papers on which one of the authors is from an ECPR Non-Member institution*. If a Paper is co-authored, up to two of its authors can participate in the Workshop. Each workshop should have 15 to 20 papers.

*You may seek Non-Member participation only when you feel it is essential to the academic development of the Workshop.

Joint Sessions Workshops are designed to offer ample time to discuss each Paper in depth and to reflect on the Workshop’s topic as a group. A Workshop should therefore last for the whole eight sessions (two daily sessions between Monday 25 and Thursday 28 March) unless there are exceptional reasons for finishing early. All participants are expected to be present at every session.

Participants may attend only one Workshop and must fully participate in all of the Workshop sessions.

Workshop Directors will be expected to organise the timing and schedule of the presentations and should send a detailed programme of the Workshop’s meetings to all participants well in advance of the event.

Proposing a Workshop

27 July – 19 September 2023, midnight UK time
  • Any scholar belonging to an ECPR Full Member institution.
  • Associate Members may co-direct with a scholar belonging to a Full Member institution.
  • Past Workshop Directors cannot apply to direct a Workshop at the following two Joint Sessions.
Owing to the large amount of work involved in organising a Workshop, we recommend two Directors (though two is the maximum allowed), who must come from institutions in two different countries.
  • Desired Workshop format – in-person or virtual;
  • Directors' details as registered in My ECPR;
  • A brief introduction of the Workshop's themes, aims and objectives;
  • Explanation of why the discipline needs the Workshop;
  • Key questions to be addressed;
  • Paper topics sought.

Please bear the following in mind when submitting your proposal:

If you are proposing an in-person Workshop, it is assumed that all Papers will be presented at Leuphana University Lüneburg;

If you are proposing a virtual Workshop, it is assumed that all Papers will be presented online.

Workshop proposals should be submitted online via the dedicated proposal form before 19 September 2023, midnight UK time.

Standing Groups or Research Networks may endorse only one Workshop each, however, this can be a joint endorsement with one or more Standing Groups or Research Networks.

Aspiring Workshop directors should contact Steering Committee Chairs to seek such endorsement and must confirm the endorsement when submitting the online form.

Endorsed proposals are treated preferentially. Of two equal-quality proposals, priority is given to the one endorsed by a Standing Group or Research Network.

The Joint Sessions generally comprises 20–30 Workshops.

We do receive many more proposals than we can accommodate, and therefore have to make a selection, based on two criteria:

  • academic quality;
  • good balance between different approaches and sub-disciplines in political science, and balance of topics over time, year on year.

Each proposal is evaluated by the ECPR Executive Committee and a Panel of previous Workshop Directors.

Proposers will be informed about the outcome of their submissions by early October 2023.

Proposing a Paper

24 October –  30 November 2023, midnight UK time

Please ensure that you are aware of the Workshop format before submitting your proposal.

Papers sent directly to Workshop Directors will not be considered.

  • Anyone conducting research in the field covered by the Workshop.
  • Only 10% of the total number of participants in a Workshop can be from an ECPR Non-Member institution – Workshop Directors will select on this basis.
  • Anyone proposing a Paper must have a My ECPR account.
  • If a Paper is co-authored, up to two of its authors can participate in the Workshop.
  • The Workshop number and/or title you wish to propose to, as listed in the Academic Programme;
  • The Paper title (no more than 20 words);
  • The abstract (no more than 500 words);
  • 3–8 keywords, selected from a predetermined list, indicating the Paper’s subject, theme and scope. We use these keywords to categorise Papers, enabling users to search the online programme.
  • The Co-author’s email address as registered in My ECPR (if applicable).

From 8 November 2023, Workshop Directors can access all submitted proposals to start selecting the Papers and you will be notified of the Directors' decision by mid December 2023.

You may attend only one Workshop and must be present and fully participate in all of the Workshop sessions.


24 October – 7 December 2023, midnight UK time

Thanks to our two funding streams, you could get funded to attend our Joint Sessions of Workshops!

If your application is successful, we'll cover your registration fee, plus travel and accommodation costs if you're attending an in-person Workshop.

If you applied for funding, please do not register until you have heard about the outcome of your application.

Event Participation Grant

Open to PhD students and early career scholars from ECPR Full Member institutions

50th Anniversary Fund

Available to individual scholars who are not eligible to apply for our standard event participant funding scheme.

Please note:

  • You must not be in receipt of any other funding for this event;
  • You must not have received funding from ECPR within the last two years.
Check eligibility and apply.


5 January – 14 February 2024, midnight UK time

Participants attending and appearing in any capacity in the Academic Programme must register and pay through ECPR’s online system before the registration deadline.

All participants must pay a fee, with the exception of Workshop Directors who are exempt from payment but must still register.

Those not registered and paid by the registration deadline will be withdrawn from the Workshops.

You are eligible for a reduced registration fee if you are a student. To qualify, please check your My ECPR profile before registering to make sure that your student status has been verified by our team.

When uploading a student ID or confirmation of enrollment, please ensure it shows a valid expiry date.

You will receive a confirmation email as soon as we have verified your student status. You may then proceed with registering for the event.

N.B. Your uploaded document is purely for verification purposes and will be deleted from our system once verification is complete.

Paper upload

Deadline 8 March 2024.

Papers should be in PDF file format, in English. To specify further preferences and presentation times, contact your Workshop Director.

Please upload or circulate your Paper to fellow Workshop attendees by 8 March 2024 so they have time to prepare comments and questions.

  1. Head to My Events in your My ECPR account;
  2. Click Joint Sessions > Full details > My registrations > Manage paper > Upload;
  3. Click View Document to ensure that it has been uploaded successfully.

You can also use this facility to replace your Paper or remove it after the event.

Please note that uploading your Paper via My ECPR constitutes an agreement for ECPR to publish the Paper on the event platform, which will be accessible to all participants.

Have trouble uploading your Paper?

Contact our Events Team.

Visas and travel

Visas are the responsibility of the individual. Depending on the purpose of travel and your country of origin, different types of visas will apply. Enquire well in advance about entry regulations at the embassy or consulate in your home country.

Visa letters will be supplied only when we have received your registration fee in full and after the 7-day cooling-off period. ECPR cannot offer any further advice on visas.

If you are directing or planning to attend a Workshop taking place at Leuphana University Lüneburg, please do not book your accommodation or travel until your participation has been confirmed.

When arranging travel and accommodation, ensure that your booking is refundable. It is your responsibility to arrange appropriate travel insurance. ECPR is not liable for reimbursing the cost of travel or accommodation made by participants.