Event Terms and Conditions 2020
In the Terms and Conditions of Registration, the following definitions apply:
‘The Event’ refers to the ‘The General Conference 2020’ organised by the ECPR and held virtually, between 24 and 28 August 2020.
‘Registrant’ refers to any person registered to attend the ‘The General Conference 2020’.
‘Key Personnel’ refers to any person, including Staff, Instructors, Teaching Assistants, Academic Convenors or Executive Committee members, employed, contracted or otherwise directed by the ECPR to deliver certain elements of the event.
‘Venue’ refers to the digital event, held online.
Terms and Conditions
Upon receipt of registration, the ECPR will send an email confirmation to the address stored in your MyECPR account. All registrants must pay the applicable fee in full by the stated deadline, as detailed on the invoice and at the time of booking. Invoices and receipts are accessible through your MyECPR account.
If payment is not received, the ECPR reserves the right to cancel your registration. All registrations must be paid in full prior to the event and before admittance to the event is permitted. The ECPR reserves the right to refuse anyone access to the event at their discretion.
Payment can be made by credit/debit card or PayPal using the ECPR online payment system. The ECPR uses PayPal as a merchant for card transactions, a PayPal account is not required to make a payment; simply select ‘Check Out as a Guest’ or ‘Pay by card’ at the PayPal login page.
If you are in a country where PayPal is not available, or if you are having difficulty paying by card, please contact us on firstname.lastname@example.org
You can also pay by bank transfer. Please include the invoice number as the payment reference to ensure your registration is processed efficiently. Payments made by bank transfer may take up to five working days to process. You can access your invoices in MyECPR under My Invoices.
Please note that invoices cannot be changed once they have been issued. If billing details are incorrect, please cancel your registration and re-register entering the correct details.
Conduct and behaviour
The ECPR strives to ensure that all attendees can work and learn in an environment free from harassment or abuse. To this end, everyone is expected to adhere to the ECPR’s Code of Conduct.
The ECPR reserves the right to refuse anyone access to the event at their discretion.
The ECPR reserves the right to investigate any breaches of the Code of Conduct and to take further actions, where required. Violations of the Code of Conduct can be reported in person or via our complaints procedure, in writing, to email@example.com.
Certificate of Participation
As this is a virtual event, Certificates of Attendance cannot be provided. Certificates of Participation can be issued upon request after the event if you have a role within the conference. The ECPR reserve the right to withhold the issue of certificates.
Scheduling and programming
Due to the ongoing Covid-19 situation, the programme may undergo last minute changes. The ECPR will endeavour to keep all attendees informed of any cancellations or changes, where possible.
In line with the Office of Fair Trading and EU Distance Selling regulations, you are entitled to a seven-day cooling-off period, starting on the day that the ECPR receives your registration fee. During this period, you have the right to cancel and receive a full refund provided you have not attended or engaged with the Event.
After the seven-day cooling-off period and before midnight UK time on 8 July 2020 for Standard Registration and 12 August 2020 for Observer Registration, you may cancel your registration and still be eligible for a refund of 50% of your registration fee.
Cancellations/withdrawals after 8 July 2020 for Standard Registration and 12 August 2020 for Observer Registration are NOT eligible for a refund. Refunds will be made using the same method as the original payment.
If you have registered and paid but can no longer attend, please email us on firstname.lastname@example.org.
Recording of ECPR events
The ECPR will record all events in the form of photography, filming and audio recording. The ECPR will record interactions such as discussions in workshops, roundtables and presentations.
The ECPR may use this media on its websites, social media channels and print materials (reports, banner stands, posters, etc). In some cases, a close-up of a person or group of people may be used; the ECPR will ensure no personal identification (such as name badges) can be seen.
All media is held on a secure server and is not shared, sold or passed to third parties. If you do not want to be filmed or photographed during the event, please notify us immediately by emailing email@example.com.
The ECPR will comply with all applicable data protection and privacy legislation in force from time to time in the UK including the General Data Protection Regulation (EU) 2016/679; the Data Protection Act 2018; the Privacy and Electronic Communications Directive 2002/58/EC (as updated by Directive 2009/136/EC) and the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended.
To register for an ECPR event, you must have an account in the ECPR user database, MyECPR. You can use this account to specify your research interests, and you may subscribe to one or more of our general mailing lists, from which you can opt out at any time.
Third parties are only permitted to use this data for the purpose intended and are required to securely and responsibly destroy end-of-life data.
Any comments, complaints or questions concerning the use of your personal information should be addressed by directing your comments to the ECPR’s DPO at firstname.lastname@example.org; you may also contact the Information Commissioner’s Office (ICO).
Please log into your MyECPR regularly and check that all information, including your institutional affiliation, is correct and up-to-date. If you think you might have multiple MyECPR accounts associated with email addresses you no longer use, please email us on email@example.com.
Questions? Email firstname.lastname@example.org