Organising a Workshop
Submitting a Workshop proposal
Any scholar belonging to an institution that is a full member of the ECPR can propose to direct a Workshop. Associate members may propose to co-direct a Workshop with a scholar belonging to a full-member institution. Scholars who have previously been a Workshop Director cannot apply for a Workshop at the two following Joint Sessions.
A Workshop can have a maximum of two directors. Owing to the large amount of work involved in organising a Workshop, we recommend two directors. The two directors must come from institutions from different countries.
Proposals for organising a Workshop should be submitted online. The call for Workshops is open from October 1 until February 1. The proposal must contain the details about the Workshop Directors, an outline of the Workshop’s academic content, a description of the expected profile of the participants and the type of Papers that will be included in the Workshop.
Workshop proposals can be formally endorsed by one or more Standing Groups. Potential Workshop Directors should contact the conveners of a Standing Group if they want to seek such endorsement, and need to confirm the endorsement when submitting the online form.
The selection of participants
Applications to participate in Workshops should be made by proposing a Paper in a Workshop through the online system no later than 3 December in the year preceding the Joint Sessions.
It is the responsibility of the Workshop Directors to decide on the topics covered in their Workshops and on the selection of participants. Directors must make sure that access to the Workshop is open to all scholars working on the Workshop’s topic and should not select participants among their personal networks only. Standing Groups that have endorsed one of the Workshops should send an invitation to their members to participate.
In the final selection of participants for each Workshop there cannot be more than two Papers presented by participants from the same institution. There can also be no more than two Papers of which one of the authors is from a non-member institution. Overall the selection of Papers should aim for a wide geographical spread and a good mix of age and gender. It should also allow the participation and collaboration of political scientists of all levels, from research students to full professors. If graduate students are accepted, they should however be well advanced in their research.
Organisation of the Workshop
The major advantage of a Workshop at the Joint Sessions is the ample time available for discussing each Paper and for reflecting together on the Workshop’s topic. A Workshop should therefore last for the whole eight sessions, unless there are exceptional reasons for finishing early. All participants are also expected to be present during all the Workshop’s sessions. Participants should distribute their Paper among the participants of the Workshop.
Workshop Directors are responsible for the academic content of the Workshop and for the practical organisation. They organise the timing of the presentations and send a detailed programme of the Workshop’s meetings to all participants well in advance.
If a Paper is co-authored, up to two authors can participate in the Workshop.
All participants in a Workshop must pay a participation fee. For the Joint Sessions of 2019 in Mons the fees are:
ECPR Members €175
ECPR Student Members €88*
Non-ECPR Members €750
Non-ECPR Students €495*
*Students must send a valid copy of their studetn ID, a letter from their supervisor confirming they are a student at the time of the event, or a copy of their enrolment confirmation to the Events Team by midnight UK time on 31 January 2019.
Participants from the host institution and Workshop Directors will be exempt from paying the fee. Invoices will be generated in advance of the Joint Sessions upon online registration.
The ECPR offers a Joint Sessions Young Scholar’s Grant to those that fit the criteria from ECPR Full-Member institutions. Find out more here.
The ECPR also offers a Joint Sessions Graduates Grant to graduate students that fit the criteria from ECPR Full-Member institutions. Find out more here.
If two authors of the same Paper participate in a Workshop, only one of them can receive funding from ECPR. Funding contributions from the ECPR will be sent to the participant after the event. Participants wishing to receive an advance should request it from their home institution
Please email firstname.lastname@example.org or telephone +44 (0) 1206 630045 with any questions.