ECPR General Conference
Universität Hamburg, Hamburg
22 - 25 August 2018




Guidelines and deadlines

Conference format
Proposals process
Call for Sections
Call for Panels and Papers
Final Academic Programme
Registration
Printed programme
Paper upload
Conference timetable
Council Meeting - Friday 24 August
Visas
Further information

Conference format

The Academic Programme will be organised in the format of Sections and Panels. Each Section will contain a variety of Panels in a given field. There will also be an Open Section, consisting of standalone Panels and Papers which do not necessarily fit within any of the approved Sections. The programme will be very broad, with Sections covering all the main areas of political science, including Comparative Politics, Public Policy and Public Administration, Political Theory, International Relations and European Studies.

Proposals process

There is a two-stage process for submitting proposals to the Academic Programme:

Call for Sections: 15 September – 15 November 2017 (midnight UK time)
Call for full Panels and individual Papers: 1 December 2017 – 15 February 2018 (midnight UK time)

All Panel proposals must include 35 Papers. (Papers submitted as part of a Panel do not need to be resubmitted individually.) There will not be a separate call for Papers. Anyone wishing to propose a Paper individually will need to propose it to a specific Section. If approved, the Section Chair will then allocate it to an appropriate Panel. The process for submitting Section, Panel and Paper proposals can be found on How to Participate.

Individuals may perform the function of Section Chair, Panel Chair and Discussant only once. Paper Presenters can present no more than two Papers. Each Section should have two Chairs.

Stage 1: Call for Sections

Deadline 15 November 2017 (midnight UK time)

Anyone from an ECPR member institution may organise a Section. Co‑Chairs may come from Full, Associate or non-member institutions. Check your institution's membership status here.

All proposals to organise Sections must be in English, and submitted online using the form on the ECPR website.

Before completing the form, please note:

  • Only the proposed Section Chair should submit a Section proposal
  • The proposed Section Chair and Co-Chair must both have a MyECPR account (please create an account here if you do not already have one)
  • A Section consists of 3–8 Panels on a specific topic. Proposals should describe the kind of Panels planned, including themes and potential Chairs. Formal Panel proposals should be submitted by Panel Chairs at the second stage of the application process
  • Standing Groups can only endorse one Section proposal; however, this does not guarantee the Section's approval
  • The submission process will be managed through MyECPR
  • Section proposals should be in English

Academic Convenors use the following criteria to evaluate Sections:

  • Quality of the proposal
  • Experience and competence of Section Chairs
  • Participation potential

All Section proposals Sections must be submitted online by 15 November 2017. The Academic Convenors will approve or decline proposed Sections by 1 December 2017. The preliminary allocation of Panels in each Section is determined by the Academic Convenors. This is subject to confirmation or change in light of the number of Panel/Paper proposals received before the final review in March 2018.

Proposers will be notified by ECPR of the outcome of their Section submission in early December 2017. If you have not received notification by the end of December 2017, contact the Events Team. Queries regarding the academic content of the proposed Section should be addressed to the Academic Convenors via the Events Team before the 15 November 2017 deadline.

Stage 2: Call for Panels (with Papers) and individual Papers

Deadline 15 February 2018 (midnight UK time)

The second stage of the process is open to anyone wishing to propose a complete Panel with Papers, and those wanting to propose individual Papers to a particular Section. Panels provisionally proposed as part of approved Sections must also be submitted through this procedure. Panels should include 3–5 Papers. Panel proposers need not belong to an ECPR member institution, but they must hold a MyECPR account.

The process for submitting Panel and Paper proposals can be found on How to Participate. An Open Section welcomes full Panel and individual Paper proposals that do not fit into any of the listed Sections.

The deadline to submit complete Panels (with Papers) and individual Paper proposals is 15 February 2018 (midnight UK time).

From 1 December 2017, Section Chairs can view Panels and Papers being proposed to their Section via their MyECPR account. From 16 February 2018 the Academic Convenors will review the number of Panels/Papers received and will determine the number of Panels per Section. Please note that some Sections may be requested to reduce the number of Panels or accept additional Panels by the Academic Convenors.

From 20 February 2018, Section Chairs may approve/decline/reserve Panel and Paper proposals in their Section. Section Chairs have until 12 March 2018 to finalise their Sections via MyECPR.

Section Chairs are expected to evaluate all Panel and individual Paper proposals in their Section; to allocate individual Paper proposals to Panels and, where appropriate, to form Panels out of individual Paper proposals. It is the Section Chairs' responsibility to allocate Chairs and Discussants for Panels in a Section.

When evaluating Panels and Papers, Section Chairs should consider the quality of the proposal and the fit with the Section theme.

From 13 March 2018 the Academic Convenors will review approved Panels and Papers to finalise the Academic Programme. The deadline for Academic Convenors to complete their review is 30 March 2018.

The Academic Convenors may use their discretion to reallocate Panels and Papers to other Sections and Panels as required. Section Chairs may, therefore, be asked to accommodate new Panels in their Sections, and Panel Chairs may be asked to accommodate extra Papers within their Panels. Similarly, Section Chairs may also be asked to reduce the number of their Panels and rearrange their Papers accordingly.

Section Chairs, Panel Chairs, and Paper presenters will be contacted with the Academic Convenors' decision in early April 2018. If your Panel or Paper has been marked as reserved, ECPR will contact you as soon as possible if a space becomes available in the programme. Unfortunately it is not possible to determine when this will be.

Final Academic Programme

The Academic Programme will be available on the ECPR website by 3 April 2018 and participants will be notified of the outcome of their proposal by this date. A full timetable will be published by late May 2018.

Amendments to Section/Panel/Paper information must be sent to the Events Team by 2 July 2018 in order to be included in the printed programme.

Registration

Online registration opens on 2 April 2018. Further details, including registration fees, will be on the ECPR website in due course; please check our cancellation policyParticipants attending and appearing in any capacity in the Academic Programme must register and pay before midnight UK time on 21 May 2018. Registration and payment takes place through MyECPR. Anyone who has not registered and paid by this date will be withdrawn from the conference and replaced.

Printed programme

To receive a print copy of the programme, tick the box in the online registration form.


Updates to the printed programme

If you're unable to attend the conference after your proposal has been approved, or after you have registered, even if at the very last minute, it’s very important to tell us you can’t attend. A Panel can collapse without sufficient Papers to create a meaningful discussion, or a Chair/Discussant to lead it. Despite cancellation at short notice, Panel or Section Chairs can sometimes rearrange schedules to avoid disappointment. In the lead-up to and during the General Conference, we maintain a constantly updated webpage to keep all participants aware of changes to the Academic Programme after the date on which the printed programme went to press. If you have an update, please email us as soon as possible.

Paper upload

Approved Papers can be uploaded to the ECPR website via the Presenter's MyECPR account from 1 May 2018. Only the person listed as Presenter can do this. Papers should be in PDF format, in English. To specify preferences and presentation times, contact your Panel Chair directly. Please upload or circulate your Paper to fellow Panellists by 20 August 2018 so they have time to prepare comments and questions.

Please be aware that uploading your Paper via MyECPR constitutes agreement for ECPR to publish the Paper on its website and the associated mobile App.

Conference timetable

Panels are scheduled in eleven time slots commencing 09:00 on Thursday 23 August and concluding at 17:40 on Saturday 25 August 2018. Participants should ensure their availability for ALL eleven time slots.

Council Meeting – Friday 24 August

Once the timetable has been completed, Official Representatives or their alternates should check the timetable for any clashes with the Council Meeting and contact the Events Team as soon as possible to see if the Panel can be rescheduled at a more appropriate time.

Visas

Visas are the responsibility of the individual. Find out more. Visa letters will be supplied on request only when we have received the registration fee in full and the seven-day cooling-off period has passed.

Questions?

Contact the Events Team.

This website is updated regularly with information about the academic and social programmes, registration, accommodation, etc.

We will also make regular announcements in e-bulletins; please subscribe to the 'Events' mailing list via your MyECPR account if you have not already done so.

 

"Those who would give up essential Liberty, to purchase a little temporary Safety, deserve neither Liberty nor Safety." - Benjamin Franklin


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